#Apple mail export mail rules how to
#Apple mail export mail rules archive
#Apple mail export mail rules software
#Apple mail export mail rules mac

mbox files cannot be searched with Spotlight I think I'll write a separate article again on using network hard drives as a backup option. I use a Synology NAS for such data ( DS414slim), which is equipped with four 2,5 inch hard drives and works in RAID 5 mode. The file can now be placed on an external USB drive - although I would rather recommend a NAS with RAID function that can withstand the failure of a hard drive without data being lost. Only then is the storage space on your hard drive really “free” again. Once the file is saved, you can delete the relevant folder in Apple Mail, then right-click the Mail Trash and select 'Purge Deleted Items'.

Done: On the desktop (or where you saved it!) there is now a file 'Mails 2004.inbox' - for me a whopping 2,4 GB in size.

Now all mails are in the folder 'Mails 2004' and you click with the right mouse button (or CTRL + mouse button) on the folder and select 'Export Mailbox' and the desired storage location.

#Apple mail export mail rules mac

It can sometimes take a few minutes to complete the process - depending on your Mac and the amount of emails you move.

If the corresponding mails from this year are selected, you drag them all into the 'Mails 2004' folder.

Important: The search searches ALL created accounts! If you have separated business and private emails on your computer, you should do this by manually selecting the relevant emails in each email account.

Using the search function, I can then see all e-mails from all e-mail accounts that were written or received in 2004 by entering '2004'.

Why always in individual years? On the one hand, because you can import a file into Mail more quickly if you need something and on the other hand, because you can always throw away the last few years when the 10-year deadline is reached.

You create a folder for each year that you want to archive.

Either you export your entire mailbox and then save this file on an external volume, or you use the function to export folders - this is also called 'Export mailbox' in Apple Mail, but I then only execute the command with a selected folder. Now you can reach your goal in different ways. The Export Mailbox feature can be used in Apple Mail to back up a single folder or to back up an entire mailbox. mbox file that can be copied to an external hard drive and imported back into Apple Mail if required.

#Apple mail export mail rules software

Finally, a small article about Apple Mail's archiving function showed me that I don't need any extra software at all, because the 'Export Mailbox' function in Apple Mail does exactly what I was looking for: it backs up an entire mailbox or a folder Mails as an. I myself do not need all the functions of the programs and was unsure what to do now.

And if you can do without searching, you need neither one nor the other:Īdditional software for the email backup under Apple Mail is unnecessary

#Apple mail export mail rules archive

If you only want to archive your emails and keep them searchable, you can use MailSteward. For lawyers who, for example, want to archive websites or secure correspondence with clients, EagleFiler is probably the right choice. EagleFiler, on the other hand, can also back up websites and much more. MailSteward seems to be the 'lighter' variant here, which is specifically geared towards emails. And they both offer a search function to search through the archived mails, which are then no longer available in Apple Mail. These programs are probably useful for creating a backup of your mailbox with all tags and folders, so to speak. EagleFiler in particular seems to impress users with many import and export options and other goodies. Both obviously very nicely done Apps, which also have many different features and can archive the data automatically. Google spat me the two programs ' EagleFiler'And' Mail steward' the end.

#Apple mail export mail rules how to

Īfter I decided to dispose of a few e-mails, I of course first asked the Internet how to best archive e-mails from Apple Mail. Mail Steward and EagleFiler - Rated Very Good, But Nothing For Me.